At the turn of the second decade of the millennium, data security has gained a prominent place in the technological world. Cloud computing and cloud technologies have become a go-to source for computing requirements, data storage, and enterprise applications for multinational as well as mid-sized companies. Around the same time, EU law General Data Protection Regulation (GDPR) came into force making the adherence to data security and user privacy guidelines mandatory.
In the wake of Coronavirus and sudden disruption of what is considered as a normal office, data security gained a new urgency. Now ensuring it across systems and over networks has become more important
We bring you five essential data security practices everyone must follow.
To know what is data security and how does it matter, read our previous blog here.
1. Know all about your data
Data is collected from multiple sources and also stored at different places like individual devices and cloud services. In order to ensure the data is secured, you first need to know what type of data have you collected and where it is stored. Being aware of the data types, and storage services enable you to classify it into grades and accord priority as per the sensitivity. Often, knowing where is your data not only prepares you to take extra care to keep it secure but also helps you to put an access control mechanism in place for the data storage.
2. Monitor and control the access
When you collect and process sensitive data like contact details and financial details of the customers, you need to be vigilant about data security. Data often is leaked out for unauthorized access and also through the accidents by the internal players. To prevent such leakages, you can regulate access to sensitive data. Locking down the access, providing access as needed with authentication protocols, and monitoring helps for the cause.
3. Ensure compliance to data security laws
GDPR and other data security laws mandate to keep the personal data securely within the domain. Although it covers only Europe, many other countries take it a benchmark and instruct similar protocols.
Educating your employees about the latest date collecting protocols, and security laws go in long a way to ensure data security. Compliance is mandatory, there are many laws that oversee data collection, storage, and process; also, these are being updated regularly as well. So, making it a regular practice to follow the latest developments and making employees aware as and when a new mechanism is cropped up is important.
4. Follow the security protocol
One of the major reasons for data leakage is not following basic security rules. Studies indicate that poor security protocols like easy access to systems and programs, often without a password, are a major source for data misuse and leaks.
Another weak link for data security is the removable storage devices; they are small in size and can carry large data. As they are small, detecting becomes difficult too. Easy access and removable storage devices are often used by the internal teams to steal the data. Manning every access with a password and ensuring a removable disk-free environment will do the trick. Taking a step ahead, ensuring the multi-factor authentications also cause a robust security mechanism.
5. Watch out for cyber-crime attacks
Another major threat to data security is cyber-attacks, often the targeted attacks to steal, manipulate, or destroy data. Cyber attackers keep changing their tactics frequently. They come in new forms quickly and do the damage even before we realize it. So, it is important to monitor the emerging data security threats and be vigilant about the possible vulnerabilities that crop up from time to time. With the advent of AI, many sophisticated tools are being used for phishing and cyber-attacks. Keeping the system and software up to date and monitoring vulnerable areas frequently with a robust multi-layered security mechanism will ensure data security.